SAP Licensing Expertise

Catch what SAP customers often miss with the expert team from FisherITS

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SAP Licence Management

Unlike most other vendors, SAP performs annual audits for all customers. Considering LAW (Licence Administration Workbench) and USMM requests are usually unreliable for accurate compliance records, it is important to have your own understanding of your SAP licensing position.

As the third-largest software publisher by revenue, SAP has a complex approach to licensing its products that can often impact on customers.

You may find your business is going to be negatively affected by a SAP audit and that your compliance and costs are impacted by factors such as price list year or licensed metrics or SAP basis release versions. This list is extensive and can end up costing your business money.  

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Highlights

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Manage Risk

FisherITS leverages extensive industry experience to ensure that your SAP licence audit is compliant and that you are prepared for any unexpected outcomes. We help you identify problem areas, resolve unplanned costs, and mitigate the risks with our in-depth understanding of SAP license management and audits.

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CUT COSTS

Avoid the top SAP audit risks and ensure that your SAP license management is aligned with your business strategy and your bottom line. We provide you with insights that SAP software customers often miss, making sure that you don’t experience any hidden costs or surprises.

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To learn more how FisherITS can help your organisation review SAP licensing or defend against a SAP audit, contact us today.

    KEY ISSUES

    KEY ISSUES

    The SAP contract that has outgrown you

    On-Premise SAP contracts are notoriously lengthy and complex due to year–on–year additions rather than replacements. Can you still find your base contract, which was probably signed 10 years ago? Remember, you are paying maintenance for software purchased in those contracts, even if you are not using it. When negotiating with SAP on the latest software offerings such as HANA and Cloud applications, remember to consider these legacy licences that are no longer used.

    Stop double paying

    Have you identified all users with multiple IDs, duplicate accounts or users that have left the company? How about system and application accounts incorrectly classified? All these IDs add up to your total licence requirement count if not accurately consolidated or classified and, is likely to increase the cost of your already expensive SAP renewal. A regular clean-up is crucial to cut back on unnecessary SAP license fees. Make sure that you are not counting that intern who worked for you for 2 months last year!  

    What do you trust when it’s measurement time?

    Which tools are you using to determine your annual SAP usage? Have you tried the latest one on the market or are you following the SAP LAW process? SAP will only accept measurement results generated by its own built-in tools, so make sure that you are maintaining the data to a good standard. Particularly if you are using a third-party solution to assist you with day-to-day SAP licence management routines. Far too often, third-party solutions focus only on user licenses, so make sure that you are not missing out on the Engine Licenses in your environment. 

    Moving to S/4 HANA

    SAP has set 2025 as the date when it will no longer support its Business Suite ERP system, effectively forcing a move towards the new S/4 HANA or Cloud models. To ensure that this move is done, large incentives are being provided to SAP’s customers lagging. Do be careful though, S/4 HANA includes much more than just the HANA database technology. Whilst the new applications can offer many advantages, SAP will use this opportunity to once again add products into your contract that you didn’t really need or to lock you in for the wrong metrics. A solid review of the full ERP estate can make sure that you’re prepared and have a plan to only procure what you need to get a shiny new system. 

    Indirect Access

    In 2017, SAP famously pursued Anheuser-Busch InBev and Diageo, two of the largest beverage companies for multi-million compliance suits. The keyword was (and still is) Indirect Access. Since then, SAP has tried to clear up the licensing rules or introduced different license types multiple times. Currently, SAP has introduced Digital Documents and the SAP Digital Access Adoption Program (DAAP) as the new license model that should clear everything up. Most SAP licensing experts still agree that this hasn’t resolved anything as it is mainly SAP’s latest scheme to add some additional fees into your contract. A solid review of your individual contract is key to ensure you are correctly licensed. 

    Managing SAP User Types

    Do you know if your SAP users have the right licence type? This is potentially a huge area for cost savings within your SAP estate. Many organisations allocate a large amount of expensive licence types such as professional licences to their users. An analysis of usage will often indicate that less expensive alternatives such as employee licences or employee self-service licences would be more appropriate and far more cost-effective.

    OUR
    EXPERTISE

    OUR
    EXPERTISE

    I am a Senior Manager at FisherITS and I am responsible for the overall delivery of Compliance Optimisation and SAM Maturity Transformation programmes. I started my career as a license compliance auditor at a “Big Four” firm and have acted on behalf of a number of large software vendors by leading over a hundred enterprise-level license audits.

    At FisherITS, my focus has been on providing my “poacher-turned-game-keeper” expertise to large enterprise customers to help them address tactical and strategic challenges in SAM and software licensing.

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